Administrative Officer / HR

Introduction

As an Administrative Officer, you will be responsible for supporting daily operations of our company and efficiency planning of different departments in administrative procedures. You will support on a range of administrative duties across the different departments and assist in the execution of planned arrangements.

As we are a start-up organization, the ideal candidate should be open to learn new things, be able to self-manage and perform effectively on assigned tasks, have a ‘can do’ attitude and be able to support functions in various departments as and when required.

This role will be based in Singapore with overseas traveling opportunity. You can expect a good career progression with opportunity to convert to Full-Time Position after 6 months.

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Responsibilities

• Plan and coordinate administrative procedures and devise creative ways to streamline processes.
• Support Human Resource, Finance and Sales Ops administrative function whenever assigned.
• Manage and maintain Company’s database.
• Organize a filing system for important and confidential company documents
• Ensure the smooth and adequate flow of information within the company to facilitate business operations.
• Coordinate meetings, schedules and deadlines where required.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
• Monitor costs and expenses to assist in budget preparation.
• Prepare reports and presentations with statistical data, as assigned.
• Oversee facilities services, maintenance activities and vendors (e.g electricians) where required.
• Organize and support office activities (team bonding, renovations, event planning etc.).
• Ensure operations adhere to policies and regulations.

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Requirements

• Proficient in MS Office Suite and other web presentation tools.
• Able to work in a team environment and independently.
• Possess basic understanding of Enterprise IT industry ecosystem is a plus.
• Familiarity with HR, financial and / or facilities management principles is a plus.
• An analytical mind with problem-solving skills.
• Excellent organizational and multitasking abilities.
• Willingness to be learn, grow and overcome challenges.

Requirements

• Diploma / Bachelor’s Degree in Business Administration, Human Resource, Finance or equivalent preferred.
• Minimum 2 years of back-end office administration, operations executive, human resource or finance related experience preferred.
• Experience working within the Information Technology industry is a plus.

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Interested Candidates who wish to apply, please send in your CV / resume to: hr@exora.ai, with the following email subject header: JOB APPLICATION - ADMINISTRATIVE OFFICER, SG